Variable pay is part of life as a supply teacher, and you’d expect your tax to vary as well. If you work more in a particular week or month, you’ll earn more and you’ll pay more tax.
However, sometimes it isn’t clear why your tax has changed from one payslip to another, and we receive the most queries about this just after the school holidays, when supply teachers have had a period when they didn’t get paid. In this article, we’ll look in detail at why this might have happened.
It’s important to note that, as long as you have a standard tax code, you’ll pay the same amount of tax in the long term, whenever you’re actually paid. We’ll explain what to do if you have a non-standard tax code later on in this article.
Your tax-free personal allowance
The standard personal allowance for 2023/24 is £12,570. This means that most UK tax payers don’t pay any income tax on the first £12,570 they earn. However, in practice this doesn’t mean that you pay no tax until you’ve earned more than your allowance. If you’re paid through the PAYE system, like all UK employees should be, this allowance is spread evenly throughout the tax year. All our umbrella employees are paid in this way.
If you’re paid weekly, it’s split into equal weekly amounts, and if you’re paid monthly it’s divided up monthly.
| Pay frequency | Standard Personal Allowance |
| Weekly | £242/week |
| Monthly | £1048/month |
| Annually | £12,570/year |
So, you don’t pay income tax on the first £242 per week, or £1048 per month depending on the pay frequency of your current assignment. Your tax is calculated using your earnings and allowance for the year to date each time you’re paid.
If you have a period when you’re not paid
If you have a period when you’re not paid, for example if you take a break between assignments or you don’t work during the school holidays, you’ll often pay less tax immediately afterwards.
This is because the allowance for the tax weeks or months that you “missed” is accounted for in your next payment.
| For example: Imagine you’re paid weekly, and you’re paid in each of the first four weeks of the tax year. Each week you’re paid for one additional week, and you receive one additional weeks’ allowance:
Tax week 1: Tax week 2: Tax week 3: Tax week 4: Assuming you earned the same amount each week, you’d expect to pay the same amount of tax in all these payments. Now imagine you have a gap of 2 weeks when you don’t get paid. Tax week 5: Tax week 6: Tax week 7: If each weekly payment is the same, you can expect to pay less tax in tax week 7, as the allowance for weeks 5 and 6 is accounted for. Depending on the exact figures, you might pay less tax, no tax, or receive a refund in tax week 7. |
Returning to “normal”
This system ensures that your tax is correct each time you’re paid, given what you’ve earned at that point in the tax year. Once any adjustment has been made, you can expect your tax to return to what it was before your break, again assuming that you’re earning the same amount.
Non-standard tax codes
Your tax code tells your employer what your personal allowance is. For example, in tax year 2023/24 the standard tax code is 1257L, which gives you an allowance of £12,570. If you have a different tax code this will affect the amount of tax you pay. If your tax code changes, the amount of tax you pay will also change.
It’s important to note that your employer does not set your tax code, and any change will be the result of instructions from HMRC, or documents you’ve submitted.
If you have a non-standard tax code or your code has changed and you’re not sure why, please contact HMRC on 0300 200 3300.
W1 or M1
If you see a W1 (week 1) or M1 (month 1) after your tax code (e.g. 1250L W1), this means your tax is being calculated using the figures for the current week or month, rather than the figures for the year to date. This means that gaps in your pay won’t be accounted for as described above.
W1 or M1 are most often used when you’ve completed a starter declaration (P46) instead of supplying a P45, and you’ve indicated that you’ve received taxable income already that tax year. However, if this is not the case or it goes on for several weeks/months we’d advise you to contact HMRC to resolve the issue.
If you have questions about your tax or if we can help in any way, please contact our expert team on 01604 360222 or email helpme@fairpayservices.co.uk.